What I mean is the following: you need to look after your suite of software licenses the same way that you regularly ‘manage’ the content of your refrigerator. Avoid duplicate purchases of software licenses, coordinate the products and their functions, and keep a keen eye on maintenance and support agreements. Make sure you can state at all times precisely what you own and how much it costs. And be absolutely certain that unwanted applications do not gain entry to your systems.
So Software Portfolio Management can provide a variety of benefits, depending on how you use your software, what you plan to do, and how much leeway you require.
What canSoftware Portfolio Management do for you?
- Cut your software costs by sustainably improving the terms of purchase, e.g. by pooling vendors and functions. You locate unnecessary software and verify required editions.
- Optimize your operating costs by spending less on support and training. You can phase out maintenance and support agreements and ensure a uniform patch level to reduce the number of incidents.
- Streamline security, e.g. by acquiring a list of software products without valid support. You can detect unpermitted software such as games and hence benefit from an automated analysis of the installed patch level (“comparing current with available”)
That’s the theory. In practice, though, Software Portfolio Management is unfortunately not quite so simple. You need qualified staff with the ability to register minute details of your current software by hand and who are also familiar with the various properties (software features, contractual structures, etc.) so that they can be categorized and used as a basis for strategic decisions.
But it’s a tall order and a costly endeavor to find suitable employees in this industry. Automated Software Portfolio Management tools will usually be the significantly more affordable option. Depending on the scope of software you own, you may even find out that the many potential savings are several times greater than the initial investment required for Software Portfolio Management.